RULES & REGULATIONS

  • Entries in all categories are open to all Indian languages and English.
  • All entries MUST be submitted in the original language of the work. However, in case of the Original Work accomplished in language other than English or Hindi, the Entrant needs to submit an English Language Translation of the Work.
  • Entries can be submitted by, PR Agencies, Creative Agencies, Organizations, Advertisers/Corporate Brands or other interested individuals or organizations depending on the eligibility for a group of categories/individual category for Awards.
  • The submission of the entry form assumes that you have carefully read the IPRCCA 2018 terms and conditions and agree to abide by them
  • It is the responsibility of the entrant to ensure that the commissioning client has the rights to use the intellectual property of the brand advertised.
  • Adsert Web Solutions Limited (Organizer of these awards) may refuse Entries which offend national or religious sentiments or public taste.
  • All work submitted must have been implemented for the first time between 1st September 2017 - 31st August 2018. The last date of submitting entries is 31st October, 2018
  • All Entries submitted must have been created within the context of a normal paying contract with a client, except in the case of self promotion and non-profit organizations and that client must have paid for all of the media costs.
  • The Organizers may contact the Client related to any entry at the request of the jury at any time during the voting process should any questions about the implementation or presentation of the work arise.
  • The Organizers will Endeavour to move entries to more appropriate categories if necessary. However, the Jury may not be allowed to move entries between categories during the judging.
  • Every entry which includes a campaign from a Client, needs to be accompanied with a letter of proclamation from the client, stating the time frame in which the campaign ran and the agency/agencies worked with.
The following is the procedure for submitting forms:
  • The Form must be filled in English only. Entries need to be submitted online with all the relevant details that are being asked for. The organizers will not be responsible for any incorrect or incomplete information.
  • A creative URL is star.
  • The PowerPoint and/or Video of the Work will need to be uploaded through Google Drive or You tube and the URL needs to be provided on the Creative Material URL Field. The File Size should not exceed 2 Minutes or 2 MB maximum, also make sure to change the settings to Public, if submitted through Google Drive.
  • Video needs to be shared in AVI or MPEG4 format, whichever is applicable or both. In case of any Image, it needs to be shared in a PPT Format only.
  • The entry will be deemed accepted only when the entry fee as detailed below reaches us either through online payment or our Delhi NCR office.
  • Entrants are expected to ascertain that the entries put up on the web can be viewed on multiple browsers and platforms (including the Mac). The organizers will not contact entrants in case an entry cannot be viewed. The works should be resident on the microsites till 2nd December 2018.
  • Please avoid requirement of username and password for viewing of provided material, in case such is required, request you to mention the same very clearly in the covering note.
  • For mobile campaigns and apps that need to be viewed on devices like iPads and iPhones, the entry must be accessible on the device. In case the device for which an app has been made is not available easily with the organizers and or jury, the organizers may write to the entrant and request for making available the device on the date of judging in Delhi/ NCR office.
  • For social media campaigns that are no longer active, screenshots and text of messages must be highlighted on a microsite.
    Please note: We are accepting nominations for the Life Time Achievement Awards of the IPRCCA 2018 No entry fee should be sent for the same
  • The justification must be entered in the space provided on the form. It can be written in point form.
  • There is no limit to the number of entries a PR Agencies, Creative Agencies, Organizations, Advertisers/Corporate Brands or other interested individuals or organizations can send us but an all-inclusive, non-refundable entry fee should be sent after submitting the entry or can be paid online through debit or credit card.
  • The Entry Fee is as follows:
  • One entry Rs.10,000**
    5 - 10 entries 5% Discount
    11 - 15 entries 10% Discount
    16 - 20 entries 15% Discount
    21 - 50 entries 20% Discount
    Above 50 entries 25% Discount
    **tax as applicable
  • Early Bird Discount: Rs. 8500/- per entry + Tax on submission of entries before September 30, 2018 (limited period offer, group discount are not applicable)
  • On time deadline: Rs 10,000/- per entry + Tax (October 1, 2018 to October 20, 2018)
  • Extended Deadline: Rs 12,000/- per entry + Tax (October 21st, 2018 to October 31st, 2018)
  • Entry fee for Beyond Metros categories 6500+taxes per entry. Please note that submission of an authorization letter endorsing that the entries are from Regional Sectors is star
  • Alternatively, fee can also be paid by credit/ debit cards, net-banking and cheque. (in favour of Adsert Web Solutions Private Limited and must reach our Delhi/NCR office at B-20, Sector 57, Noida - 201301 by the last date of acceptance of entries)
  • Non-Delhi / non-payable at par cheques will NOT be accepted. The entry fees cannot be submitted in cash.
  • Entry will be accepted only on realization of payment via credit/debit card or cheque(s).
  • No refunds will be made, once payment is submitted.
  • The IPRCCA jury will comprise eminent individuals from all walks of life. The decision of the jury is final and binding. Any form of canvassing for the awards will disqualify an entrant.
  • All entries must be completed online before 11:59pm on October 31, 2018. The deadline will not be extended.
    Note: entries will be considered accepted only upon realization of the entry fee (cheque/ online/ Net-banking). The last date of October 31, 2018 indicates that payment of entry fee by cheque/ online/ Net-banking must be received by our office by that date.
    The forms can be submitted online 24x7. The Cheque(s) must reach our Noida office between Monday and Friday, 11am to 6pm. Cheque(s) can also be sent by courier to our Noida office.
    Please address envelope containing cheque(s) to Ms. RAVNEET KAUR and clearly super scribe envelope with 'IPRCCA 2018 ENTRY FEE'. Our Delhi/ Noida office address is stated below.
    Delhi: NCR/Noida: Adsert Web Solutions Private Limited, B-20, Sector 57, Noida 201 301. Telephone: 0120-4007700
  • If you do not view a 'Success' screen after submission of an entry, there has been an error at the backend. Please resubmit the entry. On the submission of an entry, other than the success screen, you will also be sent an email acknowledging your entry with the details you have entered. Note in case we receive two entries for the same work, only the one received last will be considered for judging.
  • All entries submitted will become a property of the exchange4media group. Submission of entry also authorizes the exchange4media group to use images and/or audio/video clips of up to 2 minutes from a single entry for use on broadcast television (free-to-air, pay, cable, satellite, DTH, FTA, mobile, out-of-home, internet or any other digital medium for the purpose of promoting or reporting the awards) with due credits.
  • We presume that all entries sent to us are based on original work. The submission of entry guarantees that the entry is original. However a letter of declaration from the client/ marketing head stating the entries submitted is original & authorized work. Incase if entry is submitted for self then the marketing head to certify the same. If any entry is found to be plagiarized, the entry will be disqualified.
  • The exchange4media Group is a mere custodian of the India PR & Corporate Communication Awards 2018. At no stage of the jury meetings will anyone from the exchange4media Group team be part of the decision-making process.
  • All shortlisted entries may not become final winners
  • Disclaimer (Click Here) Need to Change Year Delhi: NCR/Noida: Adsert Web Solutions Private Limited, B-20, Sector 57, Noida 201 301. Telephone: 0120-4007700
Questions? Please contact:

Ravneet Kaur : +91 8860316328 | ravneet.kaur@exchange4media.com
Aditya Muvvala : +91 88008 21584 | aditya.muvvala@exchange4media.com

DISCLAIMER

Adsert Web Solutions Private Limited (“Adsert”) organizes/supports various awards contests for excellence inter alia, in the fields of advertising, marketing and media. As part of the nomination and award process, Adsert encourages users to digitally submit their entries (IPRCCA new link), by submitting your work/entries/ideas or any other data (“Submissions”) or authorizing a third party to do so on your behalf, you:

Agree to be bound by the terms and conditions of use of (IPRCCA new link) in this regard, including any additional terms applicable to the awards contest(s) in respect of which the submission has been made;

Confirm that you meet all eligibility requirements for the awards contest(s) in respect of which the Submissions has been made warrant and represent that you are the sole author and/or creator of the Submission and/or hold the exclusive intellectual property rights therein at the time of submission thereof, that your Submission does not violate any applicable laws, and that you have no reason to believe that your Submission infringes or violates any intellectual property rights of a third person. In the event the Submission contains any material or elements that are not owned by you and/or which are subject to the rights of third parties, including but not limited to intellectual property rights, if any, you will be under an obligation to procure any and all declarations, undertakings and/or consents necessary from the actual owner/author/developer/creator, to permit the submission of the Submission without additional compensation. Failure to provide such declarations, undertakings and/or consents or discovery by Adsert in future that submission of any Submission was unauthorized in terms of this Clause, would result in disqualification/rejection of such Submission from the award process;

explicitly grant Adsert, its licensees, affiliates, partners, subsidiaries, agents, employees, sponsors and its assigns (collectively referred as “Authorized Parties”) without any credit or compensation to you, an irrevocable, worldwide, royalty-free, and non-exclusive license, to use, reproduce, copy, scan, edit, distribute, publish, translate, publicly display and create a derivative work from the Submissions for the purposes of publishing award results, propagating the awards contest(s), advertising, exhibitions, screenings, marketing, broadcasts and promotion whether in print or media now known or hereafter created, including but not limited to publication in journals, catalogs, books, brochures, blogs, and websites, at Authorized Parties’ discretion, without consideration or notification to, or permission from, you, and for this purpose, you undertake to indemnify and keep the Auhtorised Parties and their respective directors, employees, assigns, agents, members etc. fully indemnified, at all times from and against all actions, proceedings, claims, demands, costs (including without prejudice to the generality of this provision legal costs of a solicitor firm) awards, damages, losses, claims or liabilities of any third party for, including without limitation, any infringement of any intellectual property rights or otherwise, arising as a result of use, publication, distribution, etc. of the Submissions in any manner whatsoever. In the event there is a claim or objection made by any third party, court or any other judicial and non judicial authorities on any matter or aspect pertaining to the Submissions published, distributed or used by Adsert in terms hereof, or in respect of its intellectual property for any reason, then any and all such claims, costs, penalties, legal expenses or objections etc. shall be your sole and exclusive liability;

agree to and authorize the Authorized Parties to screen and/or publish the Submissions as awards contest entries and winners, and use/publish their names and/or branding along with all advertising and marketing of or related to the awards contest(s) in respect of which the Submission was made, in association with the Submission. You further agree that personal data, especially your name, address and other personal details, as may be provided by you to Adsert at the time of making the Submission, may be processed, shared and otherwise used for the purposes and within the context of the awards contest(s) and any other purposes outlined herein, the data may also be used by Adsert to verify your identity, postal address and telephone number or to otherwise verify your eligibility to participate in the awards contest(s);

acknowledge that Authorized Parties or their directors, agents or employees shall not be liable for any direct, indirect, consequential, incidental, special or punitive damages or any damages whatsoever, including without limitation, damages for loss of data, reputation or profits arising out of or in any way connected with the use and publication of Submissions by the Authorized Parties, including whether as part of the awards contest process or as part of any publishing, marketing or advertising endeavours post declaration of the winning Submissions, or for any theft or destruction of or unauthorized access to awards contest entries or entry forms, or alteration of entries or entry forms, or for any use of www.exchange4media.com or any materials or software available thereon, or for any computer virus, Trojan horse, malware, time bomb, worm, spyware, adware, malware, bot, any automated system, such as scripts, or any other harmful component or any failure of performance, error, omission, interruption, delay in operation or transmission due to, arising out of or otherwise attributable to the use of www.exchange4media.com or during or post uploading of Submissions thereon;

specifically agree and acknowledge that Adsert makes no representations or warranties, and shall not be held liable in any manner, in respect of qualification and/or selection or winning Submissions and as to the completeness, accuracy, adequacy, currency or reliability of any content published, distributed, translated, publicly displayed by Adsert or any other Authorized Parties in connection with organization of and participation in the award contest(s), details of the Submissions and you, or results of the awards contest(s), or any other matter connected herewith.